| Product specification | Confirm the governing standard and grade, bar sizes, shape, length, surface condition, and applicable project requirements. | The quotation and order documents identify the standard and grade, such as ASTM A615/A615M or ASTM A706/A706M, where applicable, and match the project specification. | Vague descriptions such as “standard rebar” without a stated grade, size, or acceptance criteria. |
| Quality and traceability | Ask how bars are identified and how test results are linked to the delivered material. | Mill test certificates (MTCs) or equivalent inspection documents show heat or batch identification and relevant chemical and mechanical test results. | Certificates cannot be matched to the shipment, or the supplier will not explain its inspection and traceability process. |
| Contract scope | Review quantities, tolerances, price, taxes, delivery location, packaging, unloading responsibilities, and document requirements. | The contract clearly states what is included, how changes are approved, and which documents accompany each delivery. | Important costs or responsibilities are left to verbal agreement or are not defined in the order. |
| Delivery and delays | Check delivery dates, partial-shipment terms, notice of delay, and the process for rescheduling or replacing a missed shipment. | The agreement defines delivery milestones, communication responsibilities, and remedies or options if agreed dates are missed. | Only an informal delivery estimate is provided, with no process for handling delays. |
| Inspection and acceptance | Determine when and how the buyer may inspect material, report nonconformities, and request corrective action. | The contract sets a practical inspection and notification process and describes how disputed or rejected material will be assessed. | Acceptance terms are unclear, or the supplier gives no written process for handling nonconforming material. |
| Warranty and remedies | Read the warranty scope, exclusions, claim deadline, required evidence, and available remedies. | Written terms explain whether remedies include replacement, repair, refund, or another agreed resolution. Warranty periods and coverage are stated explicitly. | Broad verbal assurances, unclear exclusions, or terms that do not explain how to make a claim. |
| Ongoing supplier support | Ask who handles order updates, certificate requests, technical questions, and quality or delivery issues. | A named role or contact channel is provided, with a documented escalation process and timely access to order and product records. | Responsibility shifts between departments, or support and document access end once the order is placed. |
| Final contract check | Compare the signed terms with the quotation, purchase order, project specification, and any referenced attachments. | All documents agree on product requirements, price, schedule, inspection, warranty, and dispute-resolution terms; unresolved points are clarified in writing before signing. | Conflicting documents, missing attachments, or pressure to sign before key terms are confirmed. |