| 1. Match the wavelength range to your methods | Confirm that the instrument covers the wavelengths required by your analytes, solvents, and validated procedures. | Compare the instrument’s stated wavelength range with method requirements. Ask whether the optical materials and available sample cells are suitable for the wavelengths you use. | The required method wavelengths fall within the instrument’s specifications, with suitable cells and accessories available. |
| 2. Check spectral bandwidth and performance needs | Assess spectral bandwidth, wavelength accuracy, photometric accuracy, and repeatability against your application’s requirements. | Review the published specifications and request demonstration or qualification data using appropriate test procedures. | Performance specifications meet the method’s acceptance criteria; tighter specifications are selected only when the application needs them. |
| 3. Evaluate the software workflow | Look for measurement setup, calculations, calibration curves, result review, export options, and user access controls. | Run a representative workflow during a demonstration, from method setup through saving and exporting results. | Routine tasks are straightforward, results can be exported in useful formats, and access controls align with laboratory procedures. |
| 4. Test ease of use for daily operators | Consider the interface, method selection, sample handling steps, prompts, and clarity of error messages. | Ask typical operators to perform a routine measurement without step-by-step assistance and note where training is needed. | Operators can complete common tasks consistently, and training requirements are practical for staff turnover and workload. |
| 5. Confirm data handling and traceability | Review how the system records methods, measurements, user actions, and changes to results or settings. | Check whether available audit trails, permissions, backups, and electronic records meet your organization’s procedures and applicable regulations. | Data-management capabilities fit the lab’s quality system; regulatory suitability is confirmed for the intended use rather than assumed. |
| 6. Check sample handling and accessories | Determine whether the instrument supports your sample types, cell formats, throughput, and any temperature-control or automated-sampling needs. | Make a list of current and planned sample formats, then verify compatible holders and accessories with the supplier. | Required accessories are compatible and available, and routine sample preparation fits the laboratory’s workflow. |
| 7. Verify laboratory fit and ongoing support | Consider bench space, power, operating environment, computer or network requirements, maintenance, service, and consumables. | Compare installation requirements with the intended bench location and ask for service intervals, support arrangements, and expected operating costs. | The instrument fits the available space and infrastructure, with a realistic plan for maintenance, training, and technical support. |